From the Special Collections & Institutional Archives:
At both Reese Library’s Special Collections and Institutional Archives and at and Greenblatt Library’s Historical Collections and Archives, the records of the University are arranged by “record groups.” This allows us to group similar records together, and to highlight sub groups within our larger record groups. Each record group is assigned a prefix, and a set of numbers. For example, we use the prefix “IA” to stand for “Institutional Archives,” and then each record group is assigned a number. So, “student and Alumni Organizations,” our 7th record group, is assigned IA.07.
Within that record group, we then have a series of sub-groups and collections that fall into that category. In Student and Alumni Organizations, we have sub-groups for Alpha Phi Omega, Athletics, Student Government Association, Phi Kappa Phi, and the Student Nurses Association.
Using this structure of record groups not only helps us to organize the records of the University, but it also makes it easier for researchers to find what they are looking for. Preserving the history of the University is one of the key goals of Special Collections and Institutional Archives. You can explore all of our Institutional Archives record groups on campus here, or off campus here.
-Kara Flynn, Special Collections Librarian
From the Historical Collections and Archives (HCA):
The Historical Collections and Archives at the Greenblatt Library houses the Augusta University Health Sciences Campus Archives. In HCA we use “RG” as the prefix for the record groups which are based on the collection’s function, office of origin, or format. These archival holdings range from the handwritten board of trustees meeting minutes beginning in 1829 to the most recent issues of the current Augusta University magazines, such as A., the alumni magazine. A full list of the Health Sciences Campus record groups and PDFs of their finding aids are available on the HCA’s Research Guide.
The RG04.01: Bulletins and Catalogs is comprised of bulletins and course catalogs which were published annually and provided information regarding the institution, such as the school calendar, list of faculty and classes, and requirements for graduation. Many of the bulletins and catalogs include a listing of the students and graduates as well as photographs. Digitized copies of the bulletins and catalogs are available in Scholarly Commons, the Augusta University’s institutional repository.
The history of the Health Sciences Campus is preserved in HCA in the documents, publications, and photographs that were produced by the faculty, staff, and students of this Campus.
– Renée A. Sharrock, Curator
About the Heritage Unit: The University Libraries has a department devoted to the preservation and archival keeping of the campus’ unique histories. The Historical Collections and Archives (HCA) is located on the 2nd floor of the Greenblatt Library on the Health Sciences campus. Special Collections & Institutional Archives is located on the 3rd floor of the Reese Library on the Summerville campus.
